Monthly Upload:
Transfer to MPOG Central
4
Transfer to MPOG Overview
• Exports cases from your Local MPOG database and sends them to the MPOG
Central Repository
• Prior to transferring data to MPOG Central, PHI Scrubbing must occur. Refer to
the module: Monthly Transfer - PHI Scrubber for more details on how to
complete the scrubbing process.
• A ‘Test Transfer’ of your local data to ‘MPOG Central’ is required prior to the
initial ‘Production Transfer.’
• MPOG Informatics Specialists will assist you with initial upload to the MPOG
Central TEST and Production environments.
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
5
Transferring to MPOG Central – TEST
Environment
• The MPOG Test environment allows sites to transfer data to the Coordinating
Center without impacting the larger production data set used for research and
quality improvement activities.
• This allows the Coordinating Center to review data for completeness, provide
suggested mapping updates, and confirm that the data looks as expected prior to
transferring to the live MPOG Production environment
• An MPOG Informatics Specialist will direct the transfer process for initial upload.
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
6
Transfer to MPOG Test
• PHI Scrub must be complete before initiating
the transfer process
• In the transfer app, first specify a date range
and uncheck the box next to ‘Create/update
the PPRL for these patients’
• Note – PPRL was previously referred to as Blinded
Record Index (BRI).
• The MPOG Informatics Specialist will advise on
the date range to transfer for initial upload
• Once cases have processed in Central, an
MPOG Informatics Specialist will review your
data and contact you with how to proceed.
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
8
Transferring to MPOG Central –
PRODUCTION Environment
Note: An MPOG Director must approve first upload to the MPOG Central
Production Environment. An MPOG Informatics Specialist will direct the transfer
process for your first transfer to production.
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
10
Case Selection
• Choose which cases to transfer.
• Note that only cases that have been PHI
Scrubbed will be counted.
• If a case has not been PHI Scrubbed, it
cannot be transferred to MPOG Central.
• There are 2 options for Case Selection
• Cases Awaiting Upload: Includes only cases
in the chosen time frame that have
updated data or mapping updates.
• Selected by default, this setting is what is
used for most transfers
• All Cases: Includes all cases for the chosen
time frame, even if there are no updates.
• Note, if you choose All Cases, another
screen will popup confirming your choice
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
11
Specify Date Range
• Next, you must select a date range for
the data to be transferred
• Either select a specific date range or use one
of the Presets
• Choose a Specific Date Range by either
• Typing in the dates in the From/To boxes
• Click on the Calendar icon to open calendar
view
• You can click on the month and year at the
top of the calendar to show more options
• The first time you transfer to Production,
you will use the same date range and
presets that you did when you
transferred to the Test environment.
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
12
Presets – Recommended
• This option includes all historical data that has
updates and the previous month
• Updates to historical data can include mapping
updates, new lab data, new billing data, etc.
• Previous month is required for sites that are receiving
Provider Feedback Emails
• This option is typically suggested for the regular
monthly uploads
• Selecting this preset will automatically update
the date range, beginning with 1/1/2000 through
the end of the previous month.
• For example, in September 2026, you will see the date
range 1/1/2000-8/31/2026
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
13
Presets – Previous Month
• This option includes ONLY the previous month
• Previous month is required for sites that are receiving
Provider Feedback Emails
• This option can be used for regular monthly
uploads if time is limited
• In order to update older data in MPOG Central, you
will also need to do a historical upload when time
allows
• Selecting this preset will automatically update
the date range to only include the previous
month.
• For example, in September 2026, you will see the date
range 8/1/2026-8/31/2026
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
14
Presets - Historical
• This option includes ONLY historical data that
has updates and excludes the previous month
• This option is typically suggested for uploads
of historical data outside the regular upload
schedule
• Select if your regular monthly transfers do not use
the ‘Recommended’ preset
• Select if you have not yet completed Case
Validations for the previous month
• Selecting this preset will automatically update
the date range, beginning with 1/1/2000 until
the day before the previous month
• For example, in September 2026, you will see the
date range 1/1/2000-7/31/2026
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
15
Privacy Preserving Record Linkage (PPRL)
• Previously referred to as Blinded Record Index (BRI)
• Approved by the federal government registries manual as non-PHI
• PPRL, also called BRI, is a method of using a secure hashing algorithm to match
PHI data sets without actually sharing any PHI
• This can allow data systems to match patients without the risk of sharing
protected patient information
• For more information on how PPRL works, see the Privacy Preserving Record
Linkage guide.
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
16
PPRL, also called BRI, Uploading
• In the Privacy Preserving Record Linkage section,
make selections based on whether you are sending
historical data or new data
• The box next to ‘Create/update the Privacy Preserving
Record Linkage for this patient’ is defaulted to checked.
Use this when transferring new data
• If there are no changes to the data that require re-upload,
we recommend that you select the ‘Update PPRL only’
box. Do not uncheck the box next to ‘Create/update the
Privacy Preserving Record Linkage for this patient’.
• You must run PHI scrub before updating PPRL only.
• Choose ‘All Cases’ if the ‘Cases awaiting upload’ is at Zero
(0)
• Uploading all case data will take longer than updating PPRL only
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
17
Start Transfer
• After making your Case Selection,
choosing the Date Range, and the
PPRL option, click on ‘Start
Transfer ’.
• A new window will display the
date range and case count that you
have selected for upload.
• Review the attestation on the left
– If all four items have been
completed, and the date range
matches your selections, click
‘Submit Data’ to begin transfer.
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
18
Tracking Transfer Progress
• The Upload Agreement window is replaced with the
transfer status window
• Progress Bar – indicates the percentage of cases that have
been transferred
• Status – indicates the upload status
• Cases Transferred – indicates the number of cases that have
been transferred and the total number to be sent
• Last Case Date Processed – indicates the last date that has
transferred
• Time Remaining: Estimated time to complete transfer of all
cases
• Your computer must remain on and connected for the
transfer process to complete successfully.
• If you must step away, you can either Pause Transfer (for
short delays) or Stop Transfer (for longer delays)
• When the process is complete, it will highlight in the
taskbar
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
21
Status Tab
A status tab is located in the MPOG uploader
and displays which cases have been uploaded
along with the PPRL status in a separate
table.
• Cases Section = Case data only
• Total – Total number of cases per month
• To Scrub – Total number of cases waiting on
PHI Scrub for the specified month
• Never Sent – Total number of cases per
month that were Never Sent to MPOG Central
• To Resend – Total number of cases per month
with new data since the last transfer. This is
usually due to re-extraction of data or
mapping updates
• PPRL Section = Number of cases per month
with PPRL data Sent vs. Not Sent
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
23
Resubmitting Data for Transfer to MPOG
Central
• Occasionally, a specific date range may
require re-submission to MPOG Central
due to changes that were made in your
site’s MPOG local database after the
previously scheduled monthly data upload
(i.e., mapping changes, billing updates)
• To send historical data, choose the ‘Historical’
preset. You will also have to click on ‘Specify
Date Range’ and enter the dates that you want
to transfer if it is different than the default date
range.
• You can uncheck the box next to
‘Create/update the blinded record index for
this patient’ when doing Historical uploads
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
24
Transfer Error
• Sometimes you will encounter an error when transferring data to MPOG Central. The
error could occur either when transferring data or when updating PPRL.
• This error means that some of your data did not get uploaded, and you will need to start
the transfer process again. Contact support@mpog.zendesk.com
if you encounter
repeated errors.
Last Updated: 9/25/2026
Contact: support@mpog.zendesk.com
